Registration

Looking to find copies of official transcripts, registration, or graduation information? The office of the registrar has your paperwork covered. 

Transcript Requests

Request Requirements

Requests for official University of the Potomac transcripts must be made in writing, signed and submitted to the Registrar. Students must use a ­Transcript Request Form.

Directions for Transcript Requests:

1. Download Transcript Request form to your PC desktop.

2. Complete request form, please include:

  • Student’s name
  • Social security number
  • Dates of attendance
  • A complete address to where the transcript is to be sent

3. Re-save completed request form to your PC desktop.

Fees & Payment

Please make all checks payable to University of the Potomac, or Pay Online. Student transcripts are maintained indefinitely. All associated costs to requesting transcripts are outlined below.

4. Make payment by visiting the online payment portal or if paying by   check or money order, make payable to University of the Potomac.

Address: University of the Potomac
Office of Records and Registration
1401 H Street NW, Suite 100
Washington, DC 20005

Associate Fees:

  • Processing Fee: $10 per copy
  • Expedited Fee: $15 for first expedited copy
  • $10 for each additional copy requested

5. Go to your email and forward the emailed receipt and attach the saved transcript request form
to registrar@potomac.edu or fax in your request and receipt to 202-289-3527.

Download Transcript Request Form

** If you did not receive an emailed receipt, the payment did not likely process, you can check your bank or card account for pending charges.
If you do not see it, please try again.

** University of the Potomac is not currently set up to process electronic transcript requests,
all requests are mailed out first class via the US Postal Service.

Graduation

The formal commencement ceremony is held in May or June each year on a date announced by the University. Participation in the annual commencement ceremony is open to students who have applied to graduate. To be recommended by the faculty for graduation, a student must meet all degree requirements, as outlined in the University’s catalog, and file an Application for Graduation by the published deadlines.

Degree can­didates who have completed all graduation requirements since the previous commencement ceremony, are eligible to participate. Degree candidates who will be enrolled in their final courses on the date of commencement may also apply to participate in the ceremony.

  • Students are required to get their graduation clearance with the following departments: Academics Department, Financial Aid and Bursar’s Office.
  • Students are required to complete the graduation exit survey.
  • Only students in good financial standing with the University may participate in the commencement ceremony.
  • A diploma and official transcripts will only be issued to students who do not have a balance on their student account.

Fill Out the Graduation Application

Record Maintenance & Privacy

The Registrar maintains student academic records. Students receive final grade notification for each course within two weeks of course completion. Official transcripts are sent to other education institutions, prospective/current employers, etc., upon a student’s completion of a Transcript Request Form. Student accounts must be paid in full before official transcripts are released.

Academic records include evidence of application and acceptance, official transcripts from previous institutions, registration records and educational plans. A student information system is used to house grades and other transcript information. Academic records are maintained for seven years after a student leaves school. (Student transcripts are maintained indefinitely.)

Policies and procedures concerning the privacy of student records are governed by the Family Education Rights and Privacy Act of 1974 (Public Law 93-380). Student records are maintained by the Registrar’s Office (academic records), Financial Aid Office (financial aid records) and Bursar’s Office (accounts receivable records). Files that are accessed by outside personnel are documented with date and the name of the person or entity accessing the file. Files are maintained in a locked room, in fire resistant cabinets.

Students have the right to inspect and review their educational records, request amendment of their educational records, consent to disclosure of their educational records and file a complaint with the US Department of Education.

Students age 18 or over have access to their personal record files kept by University of the Potomac. All authorized Potomac personnel have access to student records for official purposes.

A student (or in some cases an eligible parent) is given access to his/her record within a reasonable time after submitting a written request to the office in possession of the record. Students should allow 72 hours for a written request to be fulfilled.

If the content of a record is believed to be in error, inaccurate, discriminatory, or in violation of student rights or otherwise inappropriate, it may be challenged and students may submit a written explanation to be included in the record.

Student information is released to persons, agencies or legal authorities as required by subpoena/legal process or by consent of a student (or eligible parent). Information is released on a consent basis in cases where a student or eligible parent has provided a written consent, signed, dated and specifying the information to be released and name(s) of persons to whom the information is to be released.