Office of the Registrar

Looking to find copies of official transcripts, registration, or graduation information? The office of the registrar has your paperwork covered.

Registration

Registration is the process of enrolling in courses at University of the Potomac. All students are registered for a full semester (16 weeks or two 8-week sessions). The process of registration occurs prior to the beginning of each semester and continues each semester of the student’s program. 

Transcript Requests

Requests for official University of the Potomac transcripts must be submitted through Parchment (link below). Current and former students have the option to request electronic transcripts. Requests must include the student’s name and a complete address or email of where the transcript is to be sent.

The cost for an official transcript is $10. Only students who have no financial obligation to the University are eligible for official transcripts.

For unofficial transcripts, go to your: Student Portal

Duplicate Diploma Requests

Requests for duplicate diplomas must be submitted to the Registrar. The cost for a duplicate diploma is $50. Only students who have no financial obligation to the University are eligible for official transcripts. Requests are processed within 7-10 business days. 

How to order duplicate diplomas:

Address:

University of the Potomac
Office of Records and Registration
1401 H Street NW, Suite 100
Washington, DC 20005  

Documents are mailed out first class via the US Postal Service 

Graduation

The formal commencement ceremony is held around June each year on a date announced by the University. Participation in the annual commencement ceremony is open to students who have applied to graduate. To be recommended by the faculty for graduation, a student must meet all degree requirements, as outlined in the University’s catalog, and file an Application for Graduation by the published deadlines.

Degree can­didates who have completed all graduation requirements since the previous commencement ceremony, are eligible to participate. Degree candidates who will be enrolled in their final courses on the date of commencement may also apply to participate in the ceremony.

  • Students are required to get their graduation clearance with the following departments: Academics Department, Financial Aid and Bursar’s Office.
  • Students are required to complete the graduation exit survey.
  • Only students in good financial standing with the University may participate in the commencement ceremony.
  • A diploma and official transcripts will only be issued to students who do not have a balance on their student account.

Watch videos from our previous Commencement Ceremonies!!

UOTP YouTube channel

Record Maintenance & Privacy

The Registrar maintains student academic records. Students receive final grade notification for each course within two weeks of course completion. Official transcripts are sent to other education institutions, prospective/current employers, etc., upon a student’s completion of a Transcript Request Form. Student accounts must be paid in full before official transcripts are released.

 

Policies and procedures concerning the privacy of student records are governed by the Family Education Rights and Privacy Act of 1974 (Public Law 93-380). Student records are maintained by the Registrar’s Office (academic records), Financial Aid Office (financial aid records) and Bursar’s Office (accounts receivable records). Files that are accessed by outside personnel are documented with date and the name of the person or entity accessing the file. Files are maintained in a locked room, in fire resistant cabinets.

Students have the right to inspect and review their educational records, request amendment of their educational records, consent to disclosure of their educational records and file a complaint with the US Department of Education.

Students age 18 or over have access to their personal record files kept by University of the Potomac. All authorized Potomac personnel have access to student records for official purposes.

A student (or in some cases an eligible parent) is given access to his/her record within a reasonable time after submitting a written request to the office in possession of the record. Students should allow 72 hours for a written request to be fulfilled.

If the content of a record is believed to be in error, inaccurate, discriminatory, or in violation of student rights or otherwise inappropriate, it may be challenged and students may submit a written explanation to be included in the record.

Student information is released to persons, agencies or legal authorities as required by subpoena/legal process or by consent of a student (or eligible parent). Information is released on a consent basis in cases where a student or eligible parent has provided a written consent, signed, dated and specifying the information to be released and name(s) of persons to whom the information is to be released.

Talk to an Admissions Counselor

Have more questions about University of the Potomac or the application process? Our admissions counselors are here to help. Reach out and one of our counselors will be happy to assist you.